Samuel P. Hayes Research Library and Archives
Perkins School for the Blind
Statement of Purpose
Research Library: The mission of the Samuel P. Hayes Research Library is to serve the Perkins community and the public by offering a comprehensive current collection on the nonmedical aspects of visual impairment, blindness, deafblindness, and multiple disabilities which include visual impairment.
The Research Library collects books, journals, articles, dissertations, conference reports, pamphlets, clippings, videocassettes and other multimedia materials, and internet-based information, all of which are catalogued in the Library’s online database. This InMagic catalog is searchable through the Perkins website at www.perkins.org/researchlibrary.
Archives: The Research Library’s Archives contain a wealth of information on Perkins’ history and the global history of education and social conditions of people who are blind, visually impaired, or deafblind. The mission of the Archives is to preserve this material and make it available to researchers.
The Archives’ holdings include Perkins’ annual reports, teachers’ journals, correspondence of the first two directors, ledgers, audiovisual materials, and photographs. Also available are many of Laura Bridgman’s papers, journals, correspondence and personal effects, the Nella Braddy Henney collection of correspondence with Helen Keller, many examples of European and U.S. printing and writing systems for the blind, and the Bettye Krolick Collection on the history of music notation.
The Archives will continue to collect such materials providing they are the property of the School because they were created by Perkins’ administration, staff, and faculty. The Archives Advisory Committee will advise Perkins program records managers or other Perkins offices or faculty in the identification and storage of records with historical value, and the timely disposal of non-current records that do not have permanent value.
Any materials transferred to the Archives will be accessioned, arranged, and described and their descriptions made accessible online as promptly as possible. However, the Archives reserves the right to decline those materials that duplicate or are outside of the subject area of the collections, for which appropriate storage cannot be provided, or for which there may be copyright or privacy issues.
The Hayes Research Library and Archives is open to researchers and the public. Library materials may circulate only to staff. Archival materials are accessible to staff and visitors only within the Library, under the supervision of Library staff.
Records and Materials to be collected:
The records of the official and educational activities of the School, including papers and correspondence, official printed material, minutes, committee files, financial, and associated records in any format, are the property of The Perkins School for the Blind and constitute potential archival material.
The Research Librarian shall consult with appropriate administrative officers and the Archives Advisory Committee regarding any special conditions of access which may be placed on any category of records. It is understood that in the absence of specific restrictions, all materials transferred to the Archives will be open to all researchers.
Appraisal & Accessioning
The Research Librarian of the Hayes Library & Archives is responsible for the appraisal (evaluating the appropriateness) and accessioning of the records and materials. No materials will be sent or delivered to the Archives without the prior notification and approval of the Research Librarian. All materials accepted by the Archives will be accessioned: assigned a unique identifying number, and described briefly (office of origin, type of records, date range, contents, condition, restrictions). The Research Librarian will maintain a file of accession records.
If someone not a part of Perkins administration or staff wishes to donate materials to the Hayes Library and Archives, they are requested to contact the Research Librarian to determine whether the offered materials are appropriate and fit within the scope of the collections policy. If the offered materials are judged to be appropriate, before they are accessioned the donor will complete a Deed of Gift provided by the Research Librarian. The School cannot perform or pay for monetary appraisals of gifts that a potential donor may desire for tax purposes.
The Research Librarian may need to limit access to original materials because of their condition or fragility. Such restrictions will be clearly described for each group of records and noted in the appropriate collection description / finding aid.
The Hayes Library & Archives may receive records and materials that may have certain restrictions placed on their access and usage, mandated by federal and state regulations or recommended by School counsel. Such restrictions shall be recorded on the Accession Record and Finding Aid.
Any researcher wishing to publish from Archives materials agrees to obtain permission prior to publication from the Research Librarian and from all holders of copyright. The researcher agrees to accept full responsibility for complying with laws enacted to protect copyright and privacy rights. The Library is obliged to deny access to materials that are protected under the Family Educational Rights and Privacy Act and other relevant privacy laws.
Research requests received through the mail, e-mail, or over the telephone will be handled as time, the availability of staff and the fragility of the material allows.
Because most of the materials in the Samuel P. Hayes Research Library and Archives are assets - both intellectual and historical - of the Perkins School for the Blind they shall be maintained according to the highest standards of care that the School can afford. But, as these materials and collections are accessed or arranged, rehoused, and described it may become apparent that some of these materials:
• May fall outside of the stated Collections Development Policy;
• May have deteriorated beyond usefulness or lack physical integrity;
• May duplicate other holdings of the Library & Archives - and not be in as good condition as those other holdings
Such materials may be deaccessioned and removed from the collections upon the recommendation of the Research Librarian, subject to review by the Coordinator of Information Services and the Archives Advisory Committee.
If, however, the condition or fragility of the original materials is such as to warrant restrictions upon access, but the information in these materials is regarded as integral and essential to the history of Perkins and its programs, the Research Librarian may authorize the “reformatting” of these materials to facilitate access to the information. When reformatting or copying has been completed access to the original will be prohibited - and it may be discarded.
The Research Librarian shall keep records of all reformatting and deaccessioning procedures and ensure that the catalogues and/or finding aids of the Hayes Library and Archives reflect such changes.